24 May 2018

Privacy Policy

Swindon Makerspace Privacy Policy

Swindon Makerspace collects data about its members in order to fulfil its contract with those members. It also collects some data about visitors. The Makerspace will:

  • keep to a minimum the amount of information we hold about you.
  • use your data to respond to your enquiries about our services (the lawful basis for this is “Legitimate Interest”) and to provide our services to you (the lawful basis for this is “Contract”).
  • delete your data when it is no longer needed.
  • apply appropriate security mechanisms to protect your personal data.

We are happy to answer any questions you have about this Privacy Notice. Contact us via email on info@swindon-makerspace.org .

What personal data do we hold and why?


Your name, email, address and year and month of birth and concession status, provided by you, are used to ensure you are eligible for a membership and which type. We will use your  contact details to communicate with you during the provision of our services to you.

Your use of the Makerspace will generate more data such as access token ids, entry times, device ids (when using the Wi-Fi), we will log these for no longer than six months.


The Makerspace has CCTV which collects images of members and visitors. Images are stored for a maximum of four weeks. Images may be viewed on Telegram by other members of the space, with an interest in seeing if the space is currently empty/busy. These images will have faces blurred, only Makerspace Directors may view the unblurred images.

To review exactly what data we hold about you, and to amend any data that has changed, or delete your data and membership account, visit your member profile.


Visiting our website will log information about your visits, such as your IP address and which pages are visited. This data will be held for a maximum of six months.

Creating a website user will collect name and email address to identify users who make contributions to the website. You may edit or delete your website user at any time, comments you have written will also be deleted.


Visiting our forum will log information about your visits, such as your IP address and which pages are visited. This data will be held for a maximum of 6 months.

Creating a forum user will collect name and email address to identify users who make contributions to the forum. You may edit  your forum user at any time, to delete your account and/or comments, please contact us via email.

Whom do we share it with?

The Makerspace uses some external services in order to provide you with your membership.

  • Google Mail is used to send some communications about Makerspace events such as the General Meetings.
  • Sendinblue.com is used to send bulk communications and emails from membership activities such as registration and reminders.
  • Crashplan is used to backup the membership database.

All third parties we use – including those who provide email and storage solutions used in our day to day work – are selected for, and monitored on, how they meet the requirements of current UK data protection legislation and the requirements of GDPR.

Where this includes storage or processing of information outside of the European Ecomonic Area (EEA), we include checks to ensure that compliance with the appropriate frameworks for exchange of personal data (such as the EU-US Privacy Shield) is in place.

Exemptions to the above are where we are asked to provide information as a result of a court order or to recover monies due.

We do not share nor sell your personal data to anyone else.

How to change information or contact us about anything concerning our use of your personal data

If there are any changes in your details that we need to reflect, or you need to check the accuracy of the details that we hold about you, visit your member profile.

If you need help with the update, or have any other questions about this Privacy Notice, email info@swindon-makerspace.org .

Should you feel that you need to complain about how we are handling your personal data, email info@swindon-makerspace.org or use the ‘Contact’ page on our website.

Your ultimate point of contact for all data protection matters in the UK is the Information Commissioner’s Office. See the Contact us page on the ICO website.

What if this privacy notice changes?

If changes to the Swindon Makerspace C.I.C Data Protection Policy (and hence this Privacy Notice) include any significantly different use of your personal data, we will let you know and give you the option to agree to the new use.